We buy a wide range of goods and services – from building maintenance to professional consultancy services. We aim to be open and honest, treat all suppliers fairly and make sure we get good value for money.
Regulations on procuring goods and services
We have to follow rules aimed at ensuring open and fair competition for public contracts in Europe. The rules apply to contracts for supplies and services valued at over £189,330 and £4,733,252 for works. These are known as the EU procurement thresholds where the Public Contract Regulations 2015 apply.
Where we look for suppliers
We consider a range of sources when looking for suppliers. They include:
We also often use framework agreements, which are advertised in the Official Journal of the European Union, to buy goods and services. These involve groups of suppliers that have already met and agreed terms and conditions to provide certain products and/or services. We run mini-competitions within the frameworks where the framework suppliers can bid for opportunities.
How to tender
All our tendering is done through our eTendering portal. This keeps the process simple, secure and efficient.
We use the portal to:
- advertise tender opportunities and request quotations
- manage our contracts and supplier details
- request information from suppliers
- create and maintain their profiles
- view current and past tender opportunities
- respond easily to tender opportunities
- manage their bids
- view their contracts
Sharing our values and commitments
We’re committed to equality, diversity and inclusion and we expect our suppliers to have labour policies that show a shared commitment to these values.
We have a ‘no purchase order, no pay’ policy – so all suppliers we work with must have a purchase order before providing any goods or services.
For more information, see our full purchase order terms and conditions (PDF 55KB) and annexes, our data processing schedule (PDF 55KB), security policy (PDF 55KB) and ED&I policy (PDF 55KB). These documents have been updated to comply with General Data Protection Regulation (GDPR) from 25 May 2018.