First of all, remember that complaints happen even in the best-run companies. And most can be sorted out very early on - through good communication and following the procedures. The ombudsman service only considers disputes after you have first had the opportunity to look into the complaint, to try to resolve matters to the consumer's satisfaction.
This website sets out information about how to resolve a complaint and what you need to do if a consumer complains to you.
- carrying out a proper investigation into the complaint;
- keeping in touch with your customer - and telling them what's happening on their case; and
- telling your consumer about their right to refer their case to the ombudsman service, if they remain dissatisfied.
If you would like an informal steer on how the ombudsman might approach a particular complaint or an answer to a more general question about our rules and how we work, then as a business covered by the ombudsman service, you can get in touch with our free technical desk for information on a wide range of issues.
Drawing on our experience of resolving tens of thousands of financial services complaints, we can give businesses practical help to nip potential problems in the bud - before they turn into full-blown disputes.
But if you have a question about a specific case that has already been allocated to one of our investigators to deal with, feel free to contact them for assistance.