With this type of investment, customers can’t deal directly with the stock market. If they want to buy or sell shares or stocks they’ll need to use a sharedealing business or stock business such as yours.
Most shares are held electronically, in which case, the sharedealing business usually acts as the nominee. This means that the shares are recorded on the register in the sharedealing company’s name. We still see some complaints involving share certificates however.
Other less common forms of complaints involve advisory arrangements and discretionary management of share portfolios. More guidance on our approach to suitability complaints can be found here.
Types of cases we see
Complaints relating to stocks and shares generally involve:
- individual transactions
- transfers between firms
- corporate actions
- digital sharedealing platforms
- sharedealing charges
In disputes about stocks and shares, customers may complain that you:
- made errors in setting up and running a sharedealing account
- made errors in transferring the account elsewhere
- made errors in arranging a transaction
- charged the customer unfairly
- made errors in dealing with a corporate action
- lost a share certificate
What we consider
When we look into complaints about stocks and shares, we consider things like why a transaction went wrong, how long things took, what the terms and conditions said and whether communication was clear.
We’ll take into account the facts and the actions of you and the customer.
Sometimes, we’ll need to get evidence from other parties too, such as the registrar or the other firm, in complaints about transfers.
Errors in setting up, running or transferring a sharedealing account
When we receive a complaint, we’ll look at the contract between you and the customer to find out which service they offered, based on the type of agreement made with the customer.
If the customer complains that you took too long to set up an account or transfer it elsewhere, we’ll investigate whether the time taken was reasonable.
If the shares were held in an ISA, we’ll also take into account the HMRC guidance that transfers shouldn’t take more than 30 working days. More information on our approach to stocks and shares ISAs can be found here.
If we decide that you took too long, we’ll decide whether the delay caused the customer financial loss or inconvenience.
Sometimes the customer says they wanted a sharedealing account set up sooner so they could buy a particular share. And because the account wasn’t set up sooner, they couldn’t buy the shares they wanted or they missed the price they wanted.
In this case, we’ll usually ask for evidence.
An order wasn’t properly executed
If a dealing system encountered a problem that prevented the customer from placing an order to buy or sell, we’ll consider the reasons for why the system didn’t work. We’ll also look at your terms and conditions about providing trading systems.
If we decide you were at fault, we’ll look at how the customer was affected. For example, businesses can’t usually guarantee that customers can trade online. In this case, we’ll consider whether it was reasonable for the customer to have tried an alternative, like phone dealing.
Often, we’ll need to consider the type of order in question. Read more about orders:
Customers sometimes complain that they didn’t get the best price available on the day. But at-best means the best price quoted at the time of going to the market, not the best price quoted on that particular day. You must go to the market within a reasonable time of the customer's order being placed.
So in this case, we’ll consider whether you took sufficient steps to get the best possible result for the customer (according to your best-execution policy).
Sometimes complaints arise from misunderstandings. We’ll investigate whether you should have been clearer about the terms of the limit set, on the phone or in writing.
In some cases, a customer complains that the market price went through the price set in the limit order but you failed to carry out the sale or purchase.
We’ll look at market data to see whether the limit price was breached and also consider the particular circumstances of the case.
If you introduced new charges or fees on sharedealing accounts, for example commission or fixed fees, our starting point would be to look at the contract between you and the customer at the time of the change. We’d look at:
- what it said about varying the contract
- whether the change was in line with the contract
- legislation and case law that applies to unfair contracts
We’ll also want to look at how the change was communicated. We’ll consider this in light of the Financial Conduct Authority’s rules on communications being fair, clear and not misleading.
If you’re acting as nominee, the shares are recorded on the share register in your name. In this case, you should usually make sure that the customer is kept informed about anything that could affect their interests as a shareholder, including:
- share issues
- general meetings
- rights issues and other share reorganisations
A typical complaint might be that you didn't notify someone about a rights issue in time to buy new shares.
If a customer feels they haven’t been kept informed, we’ll look at the terms and conditions of the your involvement and what you told the customer.
But we’ll also consider what’s fair and reasonable in the case of the individual corporate action in question. We might also need to look at the timescales and deadlines involved.
Lost share certificate
Shares held on paper, in the form of a certificate, may get lost or destroyed. If a certificate is lost, a registrar won’t issue a duplicate until the owner of the share certificate signs a letter of indemnity. This letter frees the registrar of any costs if the claim turns out to be fraudulent. The owner of the shares pays for the indemnity.
Sometimes we decide the sharedealing company was responsible for the loss, for example, because the customer had notified the business of a change of address but the business sent the certificate to the old address. In this case, we may tell the business to pay for the indemnity.
Complaints we can’t look at
We can't help with all types of complaints about stocks and shares. We can’t help with complaints about:
Activities of the stock market
We don't cover the activities of the stock market, for example, prices quoted by the stock market. They’re subject to the rules and regulations of the Stock Exchange. Complaints about stock market activities should be referred to either the relevant stock exchange or the Financial Conduct Authority.
Activities of the company registrar
A company registrar maintains the shareholder list for their company. This isn’t a regulated activity, so we can’t deal with complaints against registrars in this case. But if a registrar offers sharedealing services, which is a regulated activity, we might be able to look into the complaint.
Activities of other parties involved in the purchase of shares
Besides the sharedealing company, there are other parties involved in the purchase of shares, for example, market makers.
But even though these firms are regulated, they don’t have a customer relationship with the customer, so the customer can’t bring a complaint about them to us.
Share save scheme or share incentive plans
We can’t deal with complaints about the employer, because even if the employer is Financial Conduct Authority regulated, the operation of a share save scheme isn’t a regulated activity. Nor can we investigate complaints about the company acting as a registrar, because this isn’t a regulated activity either.
We may, however, be able to look at a complaint about you if you’re acting as a third party administrator and carrying out a regulated activity, for example, arranging the sale of the shares.
Handling a complaint like this
We only look at complaints that you've had a chance to look at first. If a customer complains and you don't respond within the time limits or they disagree with your response, then they can come to us.
Find out more about how to resolve a complaint.
Putting things right
If we decide something's gone wrong, we'll consider whether someone's lost out as a result. We’ll also think about what happened after the mistake – for example, whether the customer did anything to minimise their loss.
The next step is to figure out what you’ll need to do to put things right.
This usually means putting someone, as close as we can, in the position they'd be in if the error hadn't taken place.
For example, if a customer asks you to sell their shares, you don’t do so and they fall in value by the time they’re later sold, we may ask you to pay the customer the difference in price.
We’ll also think about whether there was any additional loss to the customer, for example, because they didn't have the additional money available to invest. We may tell you to pay compensation for this additional loss, sometimes by paying interest and sometimes in other ways.
Read more about how we calculate compensation for investment loss
Find out more about dealing with complaints about stocks and shares ISAs